Location: Sydney
At Prospa, we exist to unleash the potential of small business. We are building the future of small business and simplifying cashflow by building a leading platform that helps customers make payments, fund growth and reduce admin. Join us!
The role
Are you an action-oriented Executive Assistant who thrives on getting things done and staying two
steps ahead? We’re looking for someone who loves a fast-paced, collaborative environment and can
seamlessly manage complex diaries, coordinate travel, and deliver flawless events.
This role provides support to our CEO, Chief People Officer, and Chief Strategy & Commercial Officer,
and will also lead one Admin Support team member, ensuring priorities are clear and the broader
admin function runs smoothly.
What you’ll be doing
- Provide day-to-day support to three executives, including calendar management and
scheduling, inbox/follow-up, monitor and triage inboxes, draft key responses, and track action
items. - Provide support and coordination for the weekly Executive meeting. Includes preparing and
distributing agendas, coordinating guest presenters, capturing accurate minutes and action
items, and ensuring timely follow-up on all decisions and next steps. - Plan and coordinate executive workshops, team conferences, offsites, and other key
leadership activities throughout the year, from scheduling and agenda preparation to on-the day logistics and follow-up. - Work with our external consultant to coordinate monthly Board meetings the annual AGM,
and other board related meetings acting as the link between internal teams and the
consultant. - Coordinate domestic and international travel for executives and their teams, with detailed,
seamless itineraries. - Manage expenses and supplier invoices using Concur.
- Build strong, positive relationships with internal and external stakeholders, including Board
members. - Prepare and handle sensitive documents with absolute discretion and accuracy.
- Provide ad-hoc administrative and occasional personal support to executives.
- Support the Workplace Experience team with company events and employee engagement
activities. - Act as backup for the Workplace Experience Lead, covering facilities management and
reception as needed. - Coach and guide the Administrative Support team member, setting priorities and supporting
their growth.
What you’ll need to succeed
- Proven track record supporting multiple executives or senior leaders in fast-paced
environments. - Execution powerhouse – plans, prioritises, and delivers while staying calm and composed
under pressure. - Forward-thinking and proactive, anticipating needs, spotting risks, and seizing opportunities
well ahead of time. - Detail-driven and self-sufficient, combining initiative with flawless follow-through.
- Clear, confident communicator with exceptional written and verbal skills and a strong oneteam mindset.
- Tech-savvy, with advanced Microsoft Word, Excel, and PowerPoint skills, plus experience in
Concur or similar expense systems. - Always maintain confidentiality and discretion.
- Hands-on and versatile, ready to roll up sleeves for workplace events, facilities, or anything
beyond a typical EA remit.
Don’t let a confidence gap get in the way of submitting your application.
What we offer:
As a busy grow getter, our benefits are here to help you be unstoppable in your mission. Whether it’s a lofty career goal, investing in your family, saving the planet or simply feeling fulfilled:
- Growth: There’s something for everyone including learning days, a learning allowance, leadership programs, CliftonStrengths workshops, digital learning, and biannual companywide learning weeks.
- Wellbeing: Think fitness initiatives, seasonal programs (including flu shots, massages, skin checks, wellness classes), additional “Me Days” and access to holistic EAP coaching.
- Lifestyle: Find your fit with flexible working options, top notch office facilities and diverse remote/ travel work options. You can also purchase additional leave and take up to 18 weeks paid parental leave.
- Impact: Join a business that cares and is recertified as carbon neutral. And you can tap into volunteer days, our partnership with Kiva and join a range of employee resource groups.
Why Prospa?
We’re proud to be a certified Great Place to Work and recognised as a Best Workplace for Women, Best Workplace in Technology, and Best Workplace in Australia. We embrace diversity in people and ideas, fostering a collaborative, inclusive, and respectful environment where we celebrate who you naturally are.
Don’t just take our word for it, check out Prospa’s culture code to see it for yourself.
